Import GL Journal (Window ID-278)

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Table of Contents

Window: Import GL Journal

Description: Import General Ledger Journals

Help: You way want to check the balance of the import with "Validate Only" before importing. Unbalanced Journals are imported; the handling is based on your settings for the posting process. The optional balance check checks the entire import, not individual batches and journals.

Tab: General Ledger

Description: Import General Ledger

Help: A new Journal Batch is created, if the Batch Document No or accounting schema are different. A new Journal is created, if the Document No, Currency, Document Type, GL Category, Posting Type or Accounting type is different. You can also force the creation of a new Batch or Jornal by selecting the creat new flag.

Please note that there are three Organization Fields: The Document Organization is the owner of the document and set directly or per parameter default. The Organization is part of the accounting key and only required id no Valid Account Comination is specified; If not defined it is derived from the Document Organization. The Transaction Organization is part of the account combination.
The optional balance check applies to the entire import, not for individual batches or journals.
The document numbers will be overwritten if the document type is not set to manual sequences. Import GL Journal - General Ledger - Window (iDempiere 1.0.0).png

Fields
Name Description Help Technical Data
Import GL Journal Import General Ledger Journal I_GLJournal.I_GLJournal_ID
numeric(10)
ID
Imported Has this import been processed The Imported check box indicates if this import has been processed. I_GLJournal.I_IsImported
character(1)
Yes-No
Import Error Message Messages generated from import process The Import Error Message displays any error messages generated during the import process. I_GLJournal.I_ErrorMsg
character varying(2000)
String
Journal Batch General Ledger Journal Batch The General Ledger Journal Batch identifies a group of journals to be processed as a group. I_GLJournal.GL_JournalBatch_ID
numeric(10)
Search
Client Key Key of the Client I_GLJournal.ClientValue
character varying(40)
String
Client Client/Tenant for this installation. A Client is a company or a legal entity. You cannot share data between Clients. Tenant is a synonym for Client. I_GLJournal.AD_Client_ID
numeric(10)
Table Direct
Document Org Document Organization (independent from account organization) I_GLJournal.AD_OrgDoc_ID
numeric(10)
Table
Batch Document No Document Number of the Batch I_GLJournal.BatchDocumentNo
character varying(30)
String
Create New Batch If selected a new batch is created Note that the balance check does not check that individual batches are balanced. I_GLJournal.IsCreateNewBatch
character(1)
Yes-No
Batch Description Description of the Batch I_GLJournal.BatchDescription
character varying(255)
String
Journal General Ledger Journal The General Ledger Journal identifies a group of journal lines which represent a logical business transaction I_GLJournal.GL_Journal_ID
numeric(10)
Search
Journal Document No Document number of the Journal I_GLJournal.JournalDocumentNo
character varying(30)
String
Create New Journal If selected a new journal within the batch is created Note that the balance check does not check that individual journals are balanced. I_GLJournal.IsCreateNewJournal
character(1)
Yes-No
Account Schema Name Name of the Accounting Schema I_GLJournal.AcctSchemaName
character varying(60)
String
Accounting Schema Rules for accounting An Accounting Schema defines the rules used in accounting such as costing method, currency and calendar I_GLJournal.C_AcctSchema_ID
numeric(10)
Table Direct
PostingType The type of posted amount for the transaction The Posting Type indicates the type of amount (Actual, Budget, Reservation, Commitment, Statistical) the transaction. I_GLJournal.PostingType
character(1)
List
Budget General Ledger Budget The General Ledger Budget identifies a user defined budget. These can be used in reporting as a comparison against your actual amounts. I_GLJournal.GL_Budget_ID
numeric(10)
Table Direct
Document Type Name Name of the Document Type I_GLJournal.DocTypeName
character varying(60)
String
Document Type Document type or rules The Document Type determines document sequence and processing rules I_GLJournal.C_DocType_ID
numeric(10)
Table Direct
Category Name Name of the Category I_GLJournal.CategoryName
character varying(60)
String
GL Category General Ledger Category The General Ledger Category is an optional, user defined method of grouping journal lines. I_GLJournal.GL_Category_ID
numeric(10)
Table Direct
Account Date Accounting Date The Accounting Date indicates the date to be used on the General Ledger account entries generated from this document. It is also used for any currency conversion. I_GLJournal.DateAcct
timestamp without time zone
Date
Period Period of the Calendar The Period indicates an exclusive range of dates for a calendar. I_GLJournal.C_Period_ID
numeric(10)
Table Direct
Journal Line General Ledger Journal Line The General Ledger Journal Line identifies a single transaction in a journal. I_GLJournal.GL_JournalLine_ID
numeric(10)
Search
Line No Unique line for this document Indicates the unique line for a document. It will also control the display order of the lines within a document. I_GLJournal.Line
numeric(10)
Integer
Description Optional short description of the record A description is limited to 255 characters. I_GLJournal.Description
character varying(255)
String
Source Debit Source Debit Amount The Source Debit Amount indicates the credit amount for this line in the source currency. I_GLJournal.AmtSourceDr
numeric
Amount
Source Credit Source Credit Amount The Source Credit Amount indicates the credit amount for this line in the source currency. I_GLJournal.AmtSourceCr
numeric
Amount
ISO Currency Code Three letter ISO 4217 Code of the Currency For details - http://www.unece.org/trade/rec/rec09en.htm I_GLJournal.ISO_Code
character(3)
String
Currency The Currency for this record Indicates the Currency to be used when processing or reporting on this record I_GLJournal.C_Currency_ID
numeric(10)
Table Direct
Currency Type Key Key value for the Currency Conversion Rate Type The date type key for the conversion of foreign currency transactions I_GLJournal.ConversionTypeValue
character varying(40)
String
Currency Type Currency Conversion Rate Type The Currency Conversion Rate Type lets you define different type of rates, e.g. Spot, Corporate and/or Sell/Buy rates. I_GLJournal.C_ConversionType_ID
numeric(10)
Table Direct
Rate Currency Conversion Rate The Currency Conversion Rate indicates the rate to use when converting the source currency to the accounting currency I_GLJournal.CurrencyRate
numeric
Number
Accounted Debit Accounted Debit Amount The Account Debit Amount indicates the transaction amount converted to this organization's accounting currency I_GLJournal.AmtAcctDr
numeric
Amount
Accounted Credit Accounted Credit Amount The Account Credit Amount indicates the transaction amount converted to this organization's accounting currency I_GLJournal.AmtAcctCr
numeric
Amount
UOM Unit of Measure The UOM defines a unique non monetary Unit of Measure I_GLJournal.C_UOM_ID
numeric(10)
Table Direct
Quantity Quantity The Quantity indicates the number of a specific product or item for this document. I_GLJournal.Qty
numeric
Quantity
Combination Valid Account Combination The Combination identifies a valid combination of element which represent a GL account. I_GLJournal.C_ValidCombination_ID
numeric(10)
Search
Org Key Key of the Organization I_GLJournal.OrgValue
character varying(40)
String
Organization Organizational entity within client An organization is a unit of your client or legal entity - examples are store, department. You can share data between organizations. I_GLJournal.AD_Org_ID
numeric(10)
Table Direct
Account Key Key of Account Element I_GLJournal.AccountValue
character varying(40)
String
Account Account used The (natural) account used I_GLJournal.Account_ID
numeric(10)
Search
Business Partner Key Key of the Business Partner I_GLJournal.BPartnerValue
character varying(40)
String
Business Partner Identifies a Business Partner A Business Partner is anyone with whom you transact. This can include Vendor, Customer, Employee or Salesperson I_GLJournal.C_BPartner_ID
numeric(10)
Search
Product Key Key of the Product I_GLJournal.ProductValue
character varying(40)
String
UPC/EAN Bar Code (Universal Product Code or its superset European Article Number) Use this field to enter the bar code for the product in any of the bar code symbologies (Codabar, Code 25, Code 39, Code 93, Code 128, UPC (A), UPC (E), EAN-13, EAN-8, ITF, ITF-14, ISBN, ISSN, JAN-13, JAN-8, POSTNET and FIM, MSI/Plessey, and Pharmacode) I_GLJournal.UPC
character varying(30)
String
SKU Stock Keeping Unit The SKU indicates a user defined stock keeping unit. It may be used for an additional bar code symbols or your own schema. I_GLJournal.SKU
character varying(30)
String
Product Product, Service, Item Identifies an item which is either purchased or sold in this organization. I_GLJournal.M_Product_ID
numeric(10)
Search
Project Key Key of the Project I_GLJournal.ProjectValue
character varying(40)
String
Project Financial Project A Project allows you to track and control internal or external activities. I_GLJournal.C_Project_ID
numeric(10)
Search
Campaign Key Text key of the Campaign I_GLJournal.CampaignValue
character varying(40)
String
Campaign Marketing Campaign The Campaign defines a unique marketing program. Projects can be associated with a pre defined Marketing Campaign. You can then report based on a specific Campaign. I_GLJournal.C_Campaign_ID
numeric(10)
Table Direct
Activity Key Text key for Activity I_GLJournal.ActivityValue
character varying(40)
String
Activity Business Activity Activities indicate tasks that are performed and used to utilize Activity based Costing I_GLJournal.C_Activity_ID
numeric(10)
Table Direct
Sales Region Key Text key of the Sales Region I_GLJournal.SalesRegionValue
character varying(40)
String
Sales Region Sales coverage region The Sales Region indicates a specific area of sales coverage. I_GLJournal.C_SalesRegion_ID
numeric(10)
Table Direct
Trx Org Key Key of the Transaction Organization I_GLJournal.OrgTrxValue
character varying(40)
String
Trx Organization Performing or initiating organization The organization which performs or initiates this transaction (for another organization). The owning Organization may not be the transaction organization in a service bureau environment, with centralized services, and inter-organization transactions. I_GLJournal.AD_OrgTrx_ID
numeric(10)
Table
Location From Location that inventory was moved from The Location From indicates the location that a product was moved from. I_GLJournal.C_LocFrom_ID
numeric(10)
Table
Location To Location that inventory was moved to The Location To indicates the location that a product was moved to. I_GLJournal.C_LocTo_ID
numeric(10)
Table
User Element List 1 User defined list element #1 The user defined element displays the optional elements that have been defined for this account combination. I_GLJournal.User1_ID
numeric(10)
Search
User Element List 2 User defined list element #2 The user defined element displays the optional elements that have been defined for this account combination. I_GLJournal.User2_ID
numeric(10)
Search
Import Journal Import General Ledger Batch/Journal/Line The Parameters are default values for null import record values, they do not overwrite any data. I_GLJournal.Processing
character(1)
Button
Processed The document has been processed The Processed checkbox indicates that a document has been processed. I_GLJournal.Processed
character(1)
Yes-No


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