Expense Report (Window ID-235)
From iDempiere en
Window: Expense Report
Description: Time and Expense Report
Help: The time and expense report allows you to capture time spent on a project, billable time and to claim expenses.
Tab: Expense Report
Description: Time and Expense Report
Help: Enter the time and expenses for the Employee or Contractor (Business Partner).
The price list determines the default costs of the expenses, products or resource to be reimbursed. In that sense, it is a "Purchase Price" list. The Warehouse is used to correct the inventory of items invoiced to customers (i.e. if not invoiced, the inventory is not adjusted).
Please note that the Business Partner must be an Employee with an Address and Contact!
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| Name | Description | Help | Technical Data |
|---|---|---|---|
| Tenant | Tenant for this installation. | A Tenant is a company or a legal entity. You cannot share data between Tenants. | S_TimeExpense.AD_Client_ID numeric(10) Table Direct |
| Organization | Organizational entity within tenant | An organization is a unit of your tenant or legal entity - examples are store, department. You can share data between organizations. | S_TimeExpense.AD_Org_ID numeric(10) Table Direct |
| Document No | Document sequence number of the document | The document number is usually automatically generated by the system and determined by the document type of the document. If the document is not saved, the preliminary number is displayed in "<>".
If the document type of your document has no automatic document sequence defined, the field is empty if you create a new document. This is for documents which usually have an external number (like vendor invoice). If you leave the field empty, the system will generate a document number for you. The document sequence used for this fallback number is defined in the "Maintain Sequence" window with the name "DocumentNo_<TableName>", where TableName is the actual name of the table (e.g. C_Order). |
S_TimeExpense.DocumentNo character varying(30) String |
| Description | Optional short description of the record | A description is limited to 255 characters. | S_TimeExpense.Description character varying(255) String |
| Business Partner | Identifies a Business Partner | A Business Partner is anyone with whom you transact. This can include Vendor, Customer, Employee or Salesperson | S_TimeExpense.C_BPartner_ID numeric(10) Search |
| Report Date | Expense/Time Report Date | Date of Expense/Time Report | S_TimeExpense.DateReport timestamp without time zone Date |
| Price List | Unique identifier of a Price List | Price Lists are used to determine the pricing, margin and cost of items purchased or sold. | S_TimeExpense.M_PriceList_ID numeric(10) Table Direct |
| Approval Amount | Document Approval Amount | Approval Amount for Workflow | S_TimeExpense.ApprovalAmt numeric Amount |
| Warehouse | Storage Warehouse and Service Point | The Warehouse identifies a unique Warehouse where products are stored or Services are provided. | S_TimeExpense.M_Warehouse_ID numeric(10) Table Direct |
| Approved | Indicates if this document requires approval | The Approved checkbox indicates if this document requires approval before it can be processed. | S_TimeExpense.IsApproved character(1) Yes-No |
| Document Status | The current status of the document | The Document Status indicates the status of a document at this time. If you want to change the document status, use the Document Action field | S_TimeExpense.DocStatus character(2) List |
| Process Expenses | S_TimeExpense.DocAction character(2) Button | ||
| Processed | The document has been processed | The Processed checkbox indicates that a document has been processed. | S_TimeExpense.Processed character(1) Yes-No |
Tab: Report Line
Description: Time and Expense Report Line
Help: Enter the expense items and billable or non-billable hours. If you enter a non-zero amount in Invoiced Amount, that amount will be used for billing the customer - otherwise the price on the current sales price list of the customer.
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| Name | Description | Help | Technical Data |
|---|---|---|---|
| Tenant | Tenant for this installation. | A Tenant is a company or a legal entity. You cannot share data between Tenants. | S_TimeExpenseLine.AD_Client_ID numeric(10) Table Direct |
| Organization | Organizational entity within tenant | An organization is a unit of your tenant or legal entity - examples are store, department. You can share data between organizations. | S_TimeExpenseLine.AD_Org_ID numeric(10) Table Direct |
| Expense Report | Time and Expense Report | S_TimeExpenseLine.S_TimeExpense_ID numeric(10) Search | |
| Line No | Unique line for this document | Indicates the unique line for a document. It will also control the display order of the lines within a document. | S_TimeExpenseLine.Line numeric(10) Integer |
| Expense Date | Date of expense | Date of expense | S_TimeExpenseLine.DateExpense timestamp without time zone Date |
| Time Report | Line is a time report only (no expense) | The line contains only time information | S_TimeExpenseLine.IsTimeReport character(1) Yes-No |
| Invoiced | Is this invoiced? | If selected, invoices are created | S_TimeExpenseLine.IsInvoiced character(1) Yes-No |
| Product | Product, Service, Item | Identifies an item which is either purchased or sold in this organization. | S_TimeExpenseLine.M_Product_ID numeric(10) Search |
| Resource Assignment | Resource Assignment | S_TimeExpenseLine.S_ResourceAssignment_ID numeric(10) Assignment | |
| Price | Price Entered - the price based on the selected/base UoM | The price entered is converted to the actual price based on the UoM conversion | S_TimeExpenseLine.PriceEntered numeric Costs+Prices |
| Quantity | Quantity | The Quantity indicates the number of a specific product or item for this document. | S_TimeExpenseLine.Qty numeric Quantity |
| UOM | Unit of Measure | The UOM defines a unique non monetary Unit of Measure | S_TimeExpenseLine.C_UOM_ID numeric(10) Table Direct |
| Expense Amount | Amount for this expense | Expense amount in currency | S_TimeExpenseLine.ExpenseAmt numeric Amount |
| Currency | The Currency for this record | Indicates the Currency to be used when processing or reporting on this record | S_TimeExpenseLine.C_Currency_ID numeric(10) Table Direct |
| Invoice Price | Unit price to be invoiced or 0 for default price | Unit Price in the currency of the business partner! If it is 0, the standard price of the sales price list of the business partner (customer) is used. | S_TimeExpenseLine.InvoicePrice numeric Costs+Prices |
| Converted Amount | Converted Amount | The Converted Amount is the result of multiplying the Source Amount by the Conversion Rate for this target currency. | S_TimeExpenseLine.ConvertedAmt numeric Amount |
| Description | Optional short description of the record | A description is limited to 255 characters. | S_TimeExpenseLine.Description character varying(255) String |
| Note | Optional additional user defined information | The Note field allows for optional entry of user defined information regarding this record | S_TimeExpenseLine.Note character varying(255) Text |
| Business Partner | Identifies a Business Partner | A Business Partner is anyone with whom you transact. This can include Vendor, Customer, Employee or Salesperson | S_TimeExpenseLine.C_BPartner_ID numeric(10) Search |
| Campaign | Marketing Campaign | The Campaign defines a unique marketing program. Projects can be associated with a pre defined Marketing Campaign. You can then report based on a specific Campaign. | S_TimeExpenseLine.C_Campaign_ID numeric(10) Table Direct |
| Project | Financial Project | A Project allows you to track and control internal or external activities. | S_TimeExpenseLine.C_Project_ID numeric(10) Table Direct |
| Project Phase | Phase of a Project | S_TimeExpenseLine.C_ProjectPhase_ID numeric(10) Table Direct | |
| Project Task | Actual Project Task in a Phase | A Project Task in a Project Phase represents the actual work. | S_TimeExpenseLine.C_ProjectTask_ID numeric(10) Table Direct |
| Activity | Business Activity | Activities indicate tasks that are performed and used to utilize Activity based Costing | S_TimeExpenseLine.C_Activity_ID numeric(10) Table Direct |
| Processed | The document has been processed | The Processed checkbox indicates that a document has been processed. | S_TimeExpenseLine.Processed character(1) Yes-No |
| Quantity Reimbursed | The reimbursed quantity | The reimbursed quantity is derived from the entered quantity and can be overwritten when approving the expense report. | S_TimeExpenseLine.QtyReimbursed numeric Quantity |
| Price Reimbursed | The reimbursed price (in currency of the employee's AP price list) | The reimbursed price is derived from the converted price and can be overwritten when approving the expense report. | S_TimeExpenseLine.PriceReimbursed numeric Costs+Prices |
