Invoice Batch (Window ID-342)
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Window: Invoice Batch
Description: Expense Invoice Batch
Help: Enter expense invoices in batch. After creating the lines, the actual invoices are created when processing the batch
Tab: Invoice Batch
Description: Enter Expense Invoice Batch Header
Help: Set Currency and decide if this for AR (sales) Invoices or AP (vendor) invoices. Optionally enter a Control amount.
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| Name | Description | Help | Technical Data |
|---|---|---|---|
| Tenant | Tenant for this installation. | A Tenant is a company or a legal entity. You cannot share data between Tenants. | C_InvoiceBatch.AD_Client_ID numeric(10) Table Direct |
| Organization | Organizational entity within tenant | An organization is a unit of your tenant or legal entity - examples are store, department. You can share data between organizations. | C_InvoiceBatch.AD_Org_ID numeric(10) Table Direct |
| Document No | Document sequence number of the document | The document number is usually automatically generated by the system and determined by the document type of the document. If the document is not saved, the preliminary number is displayed in "<>".
If the document type of your document has no automatic document sequence defined, the field is empty if you create a new document. This is for documents which usually have an external number (like vendor invoice). If you leave the field empty, the system will generate a document number for you. The document sequence used for this fallback number is defined in the "Maintain Sequence" window with the name "DocumentNo_<TableName>", where TableName is the actual name of the table (e.g. C_Order). |
C_InvoiceBatch.DocumentNo character varying(30) String |
| Description | Optional short description of the record | A description is limited to 255 characters. | C_InvoiceBatch.Description character varying(255) String |
| Document Date | Date of the Document | The Document Date indicates the date the document was generated. It may or may not be the same as the accounting date. | C_InvoiceBatch.DateDoc timestamp without time zone Date |
| Sales Transaction | This is a Sales Transaction | The Sales Transaction checkbox indicates if this item is a Sales Transaction. | C_InvoiceBatch.IsSOTrx character(1) Yes-No |
| Company Agent | Purchase or Company Agent | Purchase agent for the document. Any Sales Rep must be a valid internal user. | C_InvoiceBatch.SalesRep_ID numeric(10) Table |
| Currency | The Currency for this record | Indicates the Currency to be used when processing or reporting on this record | C_InvoiceBatch.C_Currency_ID numeric(10) Table Direct |
| Currency Type | Currency Conversion Rate Type | The Currency Conversion Rate Type lets you define different type of rates, e.g. Spot, Corporate and/or Sell/Buy rates. | C_InvoiceBatch.C_ConversionType_ID numeric(10) Table Direct |
| Control Amount | If not zero, the Debit amount of the document must be equal this amount | If the control amount is zero, no check is performed.
Otherwise the total Debit amount must be equal to the control amount, before the document is processed. |
C_InvoiceBatch.ControlAmt numeric Amount |
| Document Amt | Document Amount | C_InvoiceBatch.DocumentAmt numeric Amount | |
| Create Invoices | C_InvoiceBatch.Processing character(1) Button | ||
| Processed | The document has been processed | The Processed checkbox indicates that a document has been processed. | C_InvoiceBatch.Processed character(1) Yes-No |
Tab: Batch Line
Description: Enter Expense Invoice Batch Line
Help: A new invoice is created, if there is a different Document Number, Business Partner or Location (address). Note that the Document Number may be overwritten - depending on the Number control of the selected Document Type.
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| Name | Description | Help | Technical Data |
|---|---|---|---|
| Tenant | Tenant for this installation. | A Tenant is a company or a legal entity. You cannot share data between Tenants. | C_InvoiceBatchLine.AD_Client_ID numeric(10) Table Direct |
| Organization | Organizational entity within tenant | An organization is a unit of your tenant or legal entity - examples are store, department. You can share data between organizations. | C_InvoiceBatchLine.AD_Org_ID numeric(10) Table Direct |
| Invoice Batch | Expense Invoice Batch Header | C_InvoiceBatchLine.C_InvoiceBatch_ID numeric(10) Search | |
| Line No | Unique line for this document | Indicates the unique line for a document. It will also control the display order of the lines within a document. | C_InvoiceBatchLine.Line numeric(10) Integer |
| Document Type | Document type or rules | The Document Type determines document sequence and processing rules | C_InvoiceBatchLine.C_DocType_ID numeric(10) Table Direct |
| Document No | Document sequence number of the document | The document number is usually automatically generated by the system and determined by the document type of the document. If the document is not saved, the preliminary number is displayed in "<>".
If the document type of your document has no automatic document sequence defined, the field is empty if you create a new document. This is for documents which usually have an external number (like vendor invoice). If you leave the field empty, the system will generate a document number for you. The document sequence used for this fallback number is defined in the "Maintain Sequence" window with the name "DocumentNo_<TableName>", where TableName is the actual name of the table (e.g. C_Order). |
C_InvoiceBatchLine.DocumentNo character varying(30) String |
| Description | Optional short description of the record | A description is limited to 255 characters. | C_InvoiceBatchLine.Description character varying(255) String |
| Date Invoiced | Date printed on Invoice | The Date Invoice indicates the date printed on the invoice. | C_InvoiceBatchLine.DateInvoiced timestamp without time zone Date |
| Account Date | Accounting Date | The Accounting Date indicates the date to be used on the General Ledger account entries generated from this document. It is also used for any currency conversion. | C_InvoiceBatchLine.DateAcct timestamp without time zone Date |
| Business Partner | Identifies a Business Partner | A Business Partner is anyone with whom you transact. This can include Vendor, Customer, Employee or Salesperson | C_InvoiceBatchLine.C_BPartner_ID numeric(10) Search |
| Partner Location | Identifies the (ship from) address for this Business Partner | The Partner address indicates the location of a Business Partner | C_InvoiceBatchLine.C_BPartner_Location_ID numeric(10) Table Direct |
| User/Contact | User within the system - Internal or Business Partner Contact | The User identifies a unique user in the system. This could be an internal user or a business partner contact | C_InvoiceBatchLine.AD_User_ID numeric(10) Table Direct |
| Quantity | The Quantity Entered is based on the selected UoM | The Quantity Entered is converted to base product UoM quantity | C_InvoiceBatchLine.QtyEntered numeric Quantity |
| Charge | Additional document charges | The Charge indicates a type of Charge (Handling, Shipping, Restocking) | C_InvoiceBatchLine.C_Charge_ID numeric(10) Search |
| Price | Price Entered - the price based on the selected/base UoM | The price entered is converted to the actual price based on the UoM conversion | C_InvoiceBatchLine.PriceEntered numeric Amount |
| Price includes Tax | Tax is included in the price | The Tax Included checkbox indicates if the prices include tax. This is also known as the gross price. | C_InvoiceBatchLine.IsTaxIncluded character(1) Yes-No |
| Tax | Tax identifier | The Tax indicates the type of tax used in document line. | C_InvoiceBatchLine.C_Tax_ID numeric(10) Table Direct |
| Line Amount | Line Extended Amount (Quantity * Actual Price) without Freight and Charges | Indicates the extended line amount based on the quantity and the actual price. Any additional charges or freight are not included. The Amount may or may not include tax. If the price list is inclusive tax, the line amount is the same as the line total. | C_InvoiceBatchLine.LineNetAmt numeric Amount |
| Tax Amount | Tax Amount for a document | The Tax Amount displays the total tax amount for a document. | C_InvoiceBatchLine.TaxAmt numeric Amount |
| Line Total | Total line amount incl. Tax | Total line amount | C_InvoiceBatchLine.LineTotalAmt numeric Amount |
| Project | Financial Project | A Project allows you to track and control internal or external activities. | C_InvoiceBatchLine.C_Project_ID numeric(10) Search |
| Activity | Business Activity | Activities indicate tasks that are performed and used to utilize Activity based Costing | C_InvoiceBatchLine.C_Activity_ID numeric(10) Table Direct |
| Trx Organization | Performing or initiating organization | The organization which performs or initiates this transaction (for another organization). The owning Organization may not be the transaction organization in a service bureau environment, with centralized services, and inter-organization transactions. | C_InvoiceBatchLine.AD_OrgTrx_ID numeric(10) Table |
| User Element List 1 | User defined list element #1 | The user defined element displays the optional elements that have been defined for this account combination. | C_InvoiceBatchLine.User1_ID numeric(10) Search |
| User Element List 2 | User defined list element #2 | The user defined element displays the optional elements that have been defined for this account combination. | C_InvoiceBatchLine.User2_ID numeric(10) Search |
| Invoice | Invoice Identifier | The Invoice Document. | C_InvoiceBatchLine.C_Invoice_ID numeric(10) Search |
| Invoice Line | Invoice Detail Line | The Invoice Line uniquely identifies a single line of an Invoice. | C_InvoiceBatchLine.C_InvoiceLine_ID numeric(10) Search |
| Processed | The document has been processed | The Processed checkbox indicates that a document has been processed. | C_InvoiceBatchLine.Processed character(1) Yes-No |
