GL Journal Batch (Window ID-132)

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Table of Contents

Window: GL Journal Batch

Description: Enter and change Manual Journal Entries

Help: The GL Journal Window allows you to enter and modify manual journal entries

Tab: Batch

Description: General Ledger Journal Batch

Help: The GL Journal Batch Tab defines the control parameters for a Journal Batch. A Batch can consist of multiple Journals. If the Control Amount is not zero, it is compared to the Total Debit Amount. The Control/Debit/Credit Amount is in Source Document Currency.

GL Journal Batch - Batch - Window (iDempiere 1.0.0).png

Fields
Name Description Help Technical Data
Client Client/Tenant for this installation. A Client is a company or a legal entity. You cannot share data between Clients. Tenant is a synonym for Client. GL_JournalBatch.AD_Client_ID
numeric(10)
Table Direct
Organization Organizational entity within client An organization is a unit of your client or legal entity - examples are store, department. You can share data between organizations. GL_JournalBatch.AD_Org_ID
numeric(10)
Table Direct
Document No Document sequence number of the document The document number is usually automatically generated by the system and determined by the document type of the document. If the document is not saved, the preliminary number is displayed in "<>".

If the document type of your document has no automatic document sequence defined, the field is empty if you create a new document. This is for documents which usually have an external number (like vendor invoice). If you leave the field empty, the system will generate a document number for you. The document sequence used for this fallback number is defined in the "Maintain Sequence" window with the name "DocumentNo_<TableName>", where TableName is the actual name of the table (e.g. C_Order).

GL_JournalBatch.DocumentNo
character varying(30)
String
Description Optional short description of the record A description is limited to 255 characters. GL_JournalBatch.Description
character varying(255)
String
PostingType The type of posted amount for the transaction The Posting Type indicates the type of amount (Actual, Budget, Reservation, Commitment, Statistical) the transaction. GL_JournalBatch.PostingType
character(1)
List
Document Type Document type or rules The Document Type determines document sequence and processing rules GL_JournalBatch.C_DocType_ID
numeric(10)
Table Direct
GL Category General Ledger Category The General Ledger Category is an optional, user defined method of grouping journal lines. GL_JournalBatch.GL_Category_ID
numeric(10)
Table Direct
Document Date Date of the Document The Document Date indicates the date the document was generated. It may or may not be the same as the accounting date. GL_JournalBatch.DateDoc
timestamp without time zone
Date
Account Date Accounting Date The Accounting Date indicates the date to be used on the General Ledger account entries generated from this document. It is also used for any currency conversion. GL_JournalBatch.DateAcct
timestamp without time zone
Date
Period Period of the Calendar The Period indicates an exclusive range of dates for a calendar. GL_JournalBatch.C_Period_ID
numeric(10)
Table
Currency The Currency for this record Indicates the Currency to be used when processing or reporting on this record GL_JournalBatch.C_Currency_ID
numeric(10)
Table Direct
Control Amount If not zero, the Debit amount of the document must be equal this amount If the control amount is zero, no check is performed.

Otherwise the total Debit amount must be equal to the control amount, before the document is processed.

GL_JournalBatch.ControlAmt
numeric
Amount
Approved Indicates if this document requires approval The Approved checkbox indicates if this document requires approval before it can be processed. GL_JournalBatch.IsApproved
character(1)
Yes-No
Total Debit Total debit in document currency The Total Debit indicates the total debit amount for a journal or journal batch in the source currency GL_JournalBatch.TotalDr
numeric
Amount
Total Credit Total Credit in document currency The Total Credit indicates the total credit amount for a journal or journal batch in the source currency GL_JournalBatch.TotalCr
numeric
Amount
Document Status The current status of the document The Document Status indicates the status of a document at this time. If you want to change the document status, use the Document Action field GL_JournalBatch.DocStatus
character(2)
List
Process Batch GL_JournalBatch.DocAction
character(2)
Button
Copy Details Copy Journal/Lines from other Journal Batch GL_JournalBatch.CopyFrom
character(1)
Button

Tab: Journal

Description: General Ledger Journal

Help: The GL Journal Tab defines the control parameters for a single GL Journal. If the Control Amount is not zero, it is compared to the Total Debit Amount. The Control/Debit/Credit Amount is in Source Document Currency.

GL Journal Batch - Journal - Window (iDempiere 1.0.0).png

Fields
Name Description Help Technical Data
Client Client/Tenant for this installation. A Client is a company or a legal entity. You cannot share data between Clients. Tenant is a synonym for Client. GL_Journal.AD_Client_ID
numeric(10)
Table Direct
Organization Organizational entity within client An organization is a unit of your client or legal entity - examples are store, department. You can share data between organizations. GL_Journal.AD_Org_ID
numeric(10)
Table Direct
Accounting Schema Rules for accounting An Accounting Schema defines the rules used in accounting such as costing method, currency and calendar GL_Journal.C_AcctSchema_ID
numeric(10)
Table Direct
Journal Batch General Ledger Journal Batch The General Ledger Journal Batch identifies a group of journals to be processed as a group. GL_Journal.GL_JournalBatch_ID
numeric(10)
Search
Document No Document sequence number of the document The document number is usually automatically generated by the system and determined by the document type of the document. If the document is not saved, the preliminary number is displayed in "<>".

If the document type of your document has no automatic document sequence defined, the field is empty if you create a new document. This is for documents which usually have an external number (like vendor invoice). If you leave the field empty, the system will generate a document number for you. The document sequence used for this fallback number is defined in the "Maintain Sequence" window with the name "DocumentNo_<TableName>", where TableName is the actual name of the table (e.g. C_Order).

GL_Journal.DocumentNo
character varying(30)
String
Description Optional short description of the record A description is limited to 255 characters. GL_Journal.Description
character varying(255)
String
Active The record is active in the system There are two methods of making records unavailable in the system: One is to delete the record, the other is to de-activate the record. A de-activated record is not available for selection, but available for reports.

There are two reasons for de-activating and not deleting records: (1) The system requires the record for audit purposes. (2) The record is referenced by other records. E.g., you cannot delete a Business Partner, if there are invoices for this partner record existing. You de-activate the Business Partner and prevent that this record is used for future entries.

GL_Journal.IsActive
character(1)
Yes-No
PostingType The type of posted amount for the transaction The Posting Type indicates the type of amount (Actual, Budget, Reservation, Commitment, Statistical) the transaction. GL_Journal.PostingType
character(1)
List
Budget General Ledger Budget The General Ledger Budget identifies a user defined budget. These can be used in reporting as a comparison against your actual amounts. GL_Journal.GL_Budget_ID
numeric(10)
Table Direct
Document Type Document type or rules The Document Type determines document sequence and processing rules GL_Journal.C_DocType_ID
numeric(10)
Table Direct
GL Category General Ledger Category The General Ledger Category is an optional, user defined method of grouping journal lines. GL_Journal.GL_Category_ID
numeric(10)
Table Direct
Document Date Date of the Document The Document Date indicates the date the document was generated. It may or may not be the same as the accounting date. GL_Journal.DateDoc
timestamp without time zone
Date
Account Date Accounting Date The Accounting Date indicates the date to be used on the General Ledger account entries generated from this document. It is also used for any currency conversion. GL_Journal.DateAcct
timestamp without time zone
Date
Period Period of the Calendar The Period indicates an exclusive range of dates for a calendar. GL_Journal.C_Period_ID
numeric(10)
Table
Currency The Currency for this record Indicates the Currency to be used when processing or reporting on this record GL_Journal.C_Currency_ID
numeric(10)
Table Direct
Currency Type Currency Conversion Rate Type The Currency Conversion Rate Type lets you define different type of rates, e.g. Spot, Corporate and/or Sell/Buy rates. GL_Journal.C_ConversionType_ID
numeric(10)
Table Direct
Rate Currency Conversion Rate The Currency Conversion Rate indicates the rate to use when converting the source currency to the accounting currency GL_Journal.CurrencyRate
numeric
Number
Control Amount If not zero, the Debit amount of the document must be equal this amount If the control amount is zero, no check is performed.

Otherwise the total Debit amount must be equal to the control amount, before the document is processed.

GL_Journal.ControlAmt
numeric
Amount
Approved Indicates if this document requires approval The Approved checkbox indicates if this document requires approval before it can be processed. GL_Journal.IsApproved
character(1)
Yes-No
Total Debit Total debit in document currency The Total Debit indicates the total debit amount for a journal or journal batch in the source currency GL_Journal.TotalDr
numeric
Amount
Total Credit Total Credit in document currency The Total Credit indicates the total credit amount for a journal or journal batch in the source currency GL_Journal.TotalCr
numeric
Amount
Document Status The current status of the document The Document Status indicates the status of a document at this time. If you want to change the document status, use the Document Action field GL_Journal.DocStatus
character(2)
List
Posted Posting status The Posted field indicates the status of the Generation of General Ledger Accounting Lines GL_Journal.Posted
character(1)
Button

Tab: Line

Description: General Ledger Journal Line

Help: The GL Journal Line Tab defines the individual debit and credit transactions that comprise a journal.

GL Journal Batch - Line - Window (iDempiere 1.0.0).png

Fields
Name Description Help Technical Data
Client Client/Tenant for this installation. A Client is a company or a legal entity. You cannot share data between Clients. Tenant is a synonym for Client. GL_JournalLine.AD_Client_ID
numeric(10)
Table Direct
Organization Organizational entity within client An organization is a unit of your client or legal entity - examples are store, department. You can share data between organizations. GL_JournalLine.AD_Org_ID
numeric(10)
Table Direct
Journal General Ledger Journal The General Ledger Journal identifies a group of journal lines which represent a logical business transaction GL_JournalLine.GL_Journal_ID
numeric(10)
Search
Line No Unique line for this document Indicates the unique line for a document. It will also control the display order of the lines within a document. GL_JournalLine.Line
numeric(10)
Integer
Description Optional short description of the record A description is limited to 255 characters. GL_JournalLine.Description
character varying(255)
String
Active The record is active in the system There are two methods of making records unavailable in the system: One is to delete the record, the other is to de-activate the record. A de-activated record is not available for selection, but available for reports.

There are two reasons for de-activating and not deleting records: (1) The system requires the record for audit purposes. (2) The record is referenced by other records. E.g., you cannot delete a Business Partner, if there are invoices for this partner record existing. You de-activate the Business Partner and prevent that this record is used for future entries.

GL_JournalLine.IsActive
character(1)
Yes-No
Generated This Line is generated The Generated checkbox identifies a journal line that was generated from a source document. Lines could also be entered manually or imported. GL_JournalLine.IsGenerated
character(1)
Yes-No
Currency The Currency for this record Indicates the Currency to be used when processing or reporting on this record GL_JournalLine.C_Currency_ID
numeric(10)
Table Direct
Account Date Accounting Date The Accounting Date indicates the date to be used on the General Ledger account entries generated from this document. It is also used for any currency conversion. GL_JournalLine.DateAcct
timestamp without time zone
Date
Currency Type Currency Conversion Rate Type The Currency Conversion Rate Type lets you define different type of rates, e.g. Spot, Corporate and/or Sell/Buy rates. GL_JournalLine.C_ConversionType_ID
numeric(10)
Table Direct
Account Account used The (natural) account used GL_JournalLine.Account_ID
numeric(10)
Search
Business Partner Identifies a Business Partner A Business Partner is anyone with whom you transact. This can include Vendor, Customer, Employee or Salesperson GL_JournalLine.C_BPartner_ID
numeric(10)
Search
Trx Organization Performing or initiating organization The organization which performs or initiates this transaction (for another organization). The owning Organization may not be the transaction organization in a service bureau environment, with centralized services, and inter-organization transactions. GL_JournalLine.AD_OrgTrx_ID
numeric(10)
Table
Activity Business Activity Activities indicate tasks that are performed and used to utilize Activity based Costing GL_JournalLine.C_Activity_ID
numeric(10)
Table
Campaign Marketing Campaign The Campaign defines a unique marketing program. Projects can be associated with a pre defined Marketing Campaign. You can then report based on a specific Campaign. GL_JournalLine.C_Campaign_ID
numeric(10)
Table
Sales Region Sales coverage region The Sales Region indicates a specific area of sales coverage. GL_JournalLine.C_SalesRegion_ID
numeric(10)
Table
Project Financial Project A Project allows you to track and control internal or external activities. GL_JournalLine.C_Project_ID
numeric(10)
Table
Sub Account Sub account for Element Value The Element Value (e.g. Account) may have optional sub accounts for further detail. The sub account is dependent on the value of the account, so a further specification. If the sub-accounts are more or less the same, consider using another accounting dimension. GL_JournalLine.C_SubAcct_ID
numeric(10)
Table Direct
Product Product, Service, Item Identifies an item which is either purchased or sold in this organization. GL_JournalLine.M_Product_ID
numeric(10)
Search
Location From Location that inventory was moved from The Location From indicates the location that a product was moved from. GL_JournalLine.C_LocFrom_ID
numeric(10)
Search
Location To Location that inventory was moved to The Location To indicates the location that a product was moved to. GL_JournalLine.C_LocTo_ID
numeric(10)
Search
User Element List 1 User defined list element #1 The user defined element displays the optional elements that have been defined for this account combination. GL_JournalLine.User1_ID
numeric(10)
Search
User Element List 2 User defined list element #2 The user defined element displays the optional elements that have been defined for this account combination. GL_JournalLine.User2_ID
numeric(10)
Search
Alias List Valid Account Alias List The Combination identifies a valid combination of element which represent a GL account. GL_JournalLine.Alias_ValidCombination_ID
numeric(10)
Table
Rate Currency Conversion Rate The Currency Conversion Rate indicates the rate to use when converting the source currency to the accounting currency GL_JournalLine.CurrencyRate
numeric
Number
Combination Valid Account Combination The Combination identifies a valid combination of element which represent a GL account. GL_JournalLine.C_ValidCombination_ID
numeric(10)
Account
Create Asset GL_JournalLine.A_CreateAsset
character(1)
Yes-No
Asset Asset used internally or by customers An asset is either created by purchasing or by delivering a product. An asset can be used internally or be a customer asset. GL_JournalLine.A_Asset_ID
numeric(10)
Search
Asset Group Group of Assets The group of assets determines default accounts. If an asset group is selected in the product category, assets are created when delivering the asset. GL_JournalLine.A_Asset_Group_ID
numeric(10)
Table Direct
Source Debit Source Debit Amount The Source Debit Amount indicates the credit amount for this line in the source currency. GL_JournalLine.AmtSourceDr
numeric
Amount
Source Credit Source Credit Amount The Source Credit Amount indicates the credit amount for this line in the source currency. GL_JournalLine.AmtSourceCr
numeric
Amount
Accounted Debit Accounted Debit Amount The Account Debit Amount indicates the transaction amount converted to this organization's accounting currency GL_JournalLine.AmtAcctDr
numeric
Amount
Accounted Credit Accounted Credit Amount The Account Credit Amount indicates the transaction amount converted to this organization's accounting currency GL_JournalLine.AmtAcctCr
numeric
Amount
UOM Unit of Measure The UOM defines a unique non monetary Unit of Measure GL_JournalLine.C_UOM_ID
numeric(10)
Table Direct
Quantity Quantity The Quantity indicates the number of a specific product or item for this document. GL_JournalLine.Qty
numeric
Amount


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