Organization (Window ID-110)
Window: Organization
Description: Maintain Organizations
Help: The Organization Window allows you to define and maintain Organizational entities. An Organization is often a legal entity or sub-unit for which documents and transactions are processed
Tab: Organization
Description: Define Organizations
Help: The Organization Tab is used to define an Organization. Each Organization has a Key and Name and optionally a Description. When adding a new organization, you must re-login to be able to access the new organization.
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| Name | Description | Help | Technical Data |
|---|---|---|---|
| Tenant | Tenant for this installation. | A Tenant is a company or a legal entity. You cannot share data between Tenants. | AD_Org.AD_Client_ID numeric(10) Table Direct |
| Search Key | Search key for the record in the format required - must be unique | A search key allows you a fast method of finding a particular record.
If you leave the search key empty, the system automatically creates a numeric number. The document sequence used for this fallback number is defined in the "Maintain Sequence" window with the name "DocumentNo_<TableName>", where TableName is the actual name of the table (e.g. C_Order). |
AD_Org.Value character varying(40) String |
| Name | Alphanumeric identifier of the entity | The name of an entity (record) is used as an default search option in addition to the search key. The name is up to 60 characters in length. | AD_Org.Name character varying(60) String |
| Description | Optional short description of the record | A description is limited to 255 characters. | AD_Org.Description character varying(255) String |
| Active | The record is active in the system | There are two methods of making records unavailable in the system: One is to delete the record, the other is to de-activate the record. A de-activated record is not available for selection, but available for reports.
There are two reasons for de-activating and not deleting records: (1) The system requires the record for audit purposes. (2) The record is referenced by other records. E.g., you cannot delete a Business Partner, if there are invoices for this partner record existing. You de-activate the Business Partner and prevent that this record is used for future entries. |
AD_Org.IsActive character(1) Yes-No |
| Summary Level | This is a summary entity | A summary entity represents a branch in a tree rather than an end-node. Summary entities are used for reporting and do not have own values. | AD_Org.IsSummary character(1) Yes-No |
| Replication Strategy | Data Replication Strategy | The Data Replication Strategy determines what and how tables are replicated | AD_Org.AD_ReplicationStrategy_ID numeric Table Direct |
Tab: Organization Info
Description: Organization Detail Information
Help: The Organization Info Tab is used to define an Organization's address, DUNS number and Tax Identification number
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| Name | Description | Help | Technical Data |
|---|---|---|---|
| Tenant | Tenant for this installation. | A Tenant is a company or a legal entity. You cannot share data between Tenants. | AD_OrgInfo.AD_Client_ID numeric(10) Table Direct |
| Organization | Organizational entity within tenant | An organization is a unit of your tenant or legal entity - examples are store, department. You can share data between organizations. | AD_OrgInfo.AD_Org_ID numeric(10) Search |
| Active | The record is active in the system | There are two methods of making records unavailable in the system: One is to delete the record, the other is to de-activate the record. A de-activated record is not available for selection, but available for reports.
There are two reasons for de-activating and not deleting records: (1) The system requires the record for audit purposes. (2) The record is referenced by other records. E.g., you cannot delete a Business Partner, if there are invoices for this partner record existing. You de-activate the Business Partner and prevent that this record is used for future entries. |
AD_OrgInfo.IsActive character(1) Yes-No |
| Address | Location or Address | The Location / Address field defines the location of an entity. | AD_OrgInfo.C_Location_ID numeric(10) Location (Address) |
| Organization Type | Organization Type | Organization Type allows you to categorize your organizations for reporting purposes | AD_OrgInfo.AD_OrgType_ID numeric(10) Table Direct |
| Parent Organization | Parent (superior) Organization | Parent Organization - the next level in the organizational hierarchy. | AD_OrgInfo.Parent_Org_ID numeric(10) Table |
| Warehouse | Storage Warehouse and Service Point | The Warehouse identifies a unique Warehouse where products are stored or Services are provided. | AD_OrgInfo.M_Warehouse_ID numeric(10) Table Direct |
| Drop Ship Warehouse | The (logical) warehouse to use for recording drop ship receipts and shipments. | The drop ship warehouse will be used for recording material transactions relating to drop shipments to and from this organization. | AD_OrgInfo.DropShip_Warehouse_ID numeric(10) Table |
| D-U-N-S | Dun & Bradstreet Number | Used for EDI - For details see www.dnb.com/dunsno/list.htm | AD_OrgInfo.DUNS character varying(11) String |
| Tax ID | Tax Identification | The Tax ID field identifies the legal Identification number of this Entity. | AD_OrgInfo.TaxID character varying(20) String |
| Supervisor | Supervisor for this user/organization - used for escalation and approval | The Supervisor indicates who will be used for forwarding and escalating issues for this user - or for approvals. | AD_OrgInfo.Supervisor_ID numeric(10) Search |
| Calendar | Accounting Calendar Name | The Calendar uniquely identifies an accounting calendar. Multiple calendars can be used. For example you may need a standard calendar that runs from Jan 1 to Dec 31 and a fiscal calendar that runs from July 1 to June 30. | AD_OrgInfo.C_Calendar_ID numeric(10) Table Direct |
| Time Zone | Time zone name | AD_OrgInfo.TimeZone character varying(60) Time Zone | |
| Phone | Identifies a telephone number | The Phone field identifies a telephone number | AD_OrgInfo.Phone character varying(40) String |
| 2nd Phone | Identifies an alternate telephone number. | The 2nd Phone field identifies an alternate telephone number. | AD_OrgInfo.Phone2 character varying(40) String |
| Fax | Facsimile number | The Fax identifies a facsimile number for this Business Partner or Location | AD_OrgInfo.Fax character varying(40) String |
| EMail Address | Electronic Mail Address | The Email Address is the Electronic Mail ID for this User and should be fully qualified (e.g. joe.smith@company.com). The Email Address is used to access the self service application functionality from the web. | AD_OrgInfo.EMail character varying(60) String |
| Logo | AD_OrgInfo.Logo_ID numeric(10) Image |
