Expenses (not reimbursed) (Window ID-254)

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Table of Contents

Window: Expenses (not reimbursed)

Description: View expenses and charges not reimbursed

Help: Before reimbursing expenses, check the open expense items

Tab: Employee, Vendor

Description: Business Partner to be reimbursed

Help: Select the business partner to be reimbursed.

Expenses (not reimbursed) - Employee, Vendor - Window (iDempiere 1.0.0).png

Fields
Name Description Help Technical Data
Search Key Search key for the record in the format required - must be unique A search key allows you a fast method of finding a particular record.

If you leave the search key empty, the system automatically creates a numeric number. The document sequence used for this fallback number is defined in the "Maintain Sequence" window with the name "DocumentNo_<TableName>", where TableName is the actual name of the table (e.g. C_Order).

C_BPartner.Value
character varying(40)
String
Name Alphanumeric identifier of the entity The name of an entity (record) is used as an default search option in addition to the search key. The name is up to 60 characters in length. C_BPartner.Name
character varying(120)
String
Name 2 Additional Name C_BPartner.Name2
character varying(60)
String
Vendor Indicates if this Business Partner is a Vendor The Vendor checkbox indicates if this Business Partner is a Vendor. If it is selected, additional fields will display which further identify this vendor. C_BPartner.IsVendor
character(1)
Yes-No
Employee Indicates if this Business Partner is an employee The Employee checkbox indicates if this Business Partner is an Employee. If it is selected, additional fields will display which further identify this employee. C_BPartner.IsEmployee
character(1)
Yes-No
PO Payment Term Payment rules for a purchase order The PO Payment Term indicates the payment term that will be used when this purchase order becomes an invoice. C_BPartner.PO_PaymentTerm_ID
numeric(10)
Table
Open Balance Total Open Balance Amount in primary Accounting Currency The Total Open Balance Amount is the calculated open item amount for Customer and Vendor activity. If the Balance is below zero, we owe the Business Partner. The amount is used for Credit Management.

Invoices and Payment Allocations determine the Open Balance (i.e. not Orders or Payments).

C_BPartner.TotalOpenBalance
numeric
Amount

Tab: Report Line

Description: Time and Expense Report Line (not reimbursed)

Help: View and modify Time and Expense Report Lines. It lists expense items for the business partner on the expense header where the expense lines were not invoiced yet.

Expenses (not reimbursed) - Report Line - Window (iDempiere 1.0.0).png

Fields
Name Description Help Technical Data
Client Client/Tenant for this installation. A Client is a company or a legal entity. You cannot share data between Clients. Tenant is a synonym for Client. S_TimeExpenseLine.AD_Client_ID
numeric(10)
Table Direct
Organization Organizational entity within client An organization is a unit of your client or legal entity - examples are store, department. You can share data between organizations. S_TimeExpenseLine.AD_Org_ID
numeric(10)
Table Direct
Business Partner Identifies a Business Partner A Business Partner is anyone with whom you transact. This can include Vendor, Customer, Employee or Salesperson S_TimeExpenseLine.C_BPartner_ID
numeric(10)
Search
Expense Report Time and Expense Report S_TimeExpenseLine.S_TimeExpense_ID
numeric(10)
Table Direct
Line No Unique line for this document Indicates the unique line for a document. It will also control the display order of the lines within a document. S_TimeExpenseLine.Line
numeric(10)
Integer
Expense Date Date of expense Date of expense S_TimeExpenseLine.DateExpense
timestamp without time zone
Date
Processed The document has been processed The Processed checkbox indicates that a document has been processed. S_TimeExpenseLine.Processed
character(1)
Yes-No
Time Report Line is a time report only (no expense) The line contains only time information S_TimeExpenseLine.IsTimeReport
character(1)
Yes-No
Invoice Line Invoice Detail Line The Invoice Line uniquely identifies a single line of an Invoice. S_TimeExpenseLine.C_InvoiceLine_ID
numeric(10)
Search
Invoiced Is this invoiced? If selected, invoices are created S_TimeExpenseLine.IsInvoiced
character(1)
Yes-No
Product Product, Service, Item Identifies an item which is either purchased or sold in this organization. S_TimeExpenseLine.M_Product_ID
numeric(10)
Search
Resource Assignment Resource Assignment S_TimeExpenseLine.S_ResourceAssignment_ID
numeric(10)
Assignment
Quantity Quantity The Quantity indicates the number of a specific product or item for this document. S_TimeExpenseLine.Qty
numeric
Quantity
UOM Unit of Measure The UOM defines a unique non monetary Unit of Measure S_TimeExpenseLine.C_UOM_ID
numeric(10)
Table Direct
Quantity Reimbursed The reimbursed quantity The reimbursed quantity is derived from the entered quantity and can be overwritten when approving the expense report. S_TimeExpenseLine.QtyReimbursed
numeric
Quantity
Expense Amount Amount for this expense Expense amount in currency S_TimeExpenseLine.ExpenseAmt
numeric
Amount
Currency The Currency for this record Indicates the Currency to be used when processing or reporting on this record S_TimeExpenseLine.C_Currency_ID
numeric(10)
Table Direct
Converted Amount Converted Amount The Converted Amount is the result of multiplying the Source Amount by the Conversion Rate for this target currency. S_TimeExpenseLine.ConvertedAmt
numeric
Amount
Price Reimbursed The reimbursed price (in currency of the employee's AP price list) The reimbursed price is derived from the converted price and can be overwritten when approving the expense report. S_TimeExpenseLine.PriceReimbursed
numeric
Costs+Prices
Time Type Type of time recorded Differentiate time types for reporting purposes (In parallel to Activities) S_TimeExpenseLine.S_TimeType_ID
numeric(10)
Table Direct
Description Optional short description of the record A description is limited to 255 characters. S_TimeExpenseLine.Description
character varying(255)
String
Note Optional additional user defined information The Note field allows for optional entry of user defined information regarding this record S_TimeExpenseLine.Note
character varying(255)
Text
Campaign Marketing Campaign The Campaign defines a unique marketing program. Projects can be associated with a pre defined Marketing Campaign. You can then report based on a specific Campaign. S_TimeExpenseLine.C_Campaign_ID
numeric(10)
Table Direct
Project Financial Project A Project allows you to track and control internal or external activities. S_TimeExpenseLine.C_Project_ID
numeric(10)
Table Direct
Activity Business Activity Activities indicate tasks that are performed and used to utilize Activity based Costing S_TimeExpenseLine.C_Activity_ID
numeric(10)
Table Direct
Project Phase Phase of a Project S_TimeExpenseLine.C_ProjectPhase_ID
numeric(10)
Table Direct
Project Task Actual Project Task in a Phase A Project Task in a Project Phase represents the actual work. S_TimeExpenseLine.C_ProjectTask_ID
numeric(10)
Table Direct


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