Expenses (not reimbursed) (Window ID-254)

⇐ Table of Contents

Window: Expenses (not reimbursed)

Description: View expenses and charges not reimbursed

Help: Before reimbursing expenses, check the open expense items

Tab: Employee, Vendor

Description: Business Partner to be reimbursed

Help: Select the business partner to be reimbursed.

Fields

Name	Description	Help	Technical Data
Search Key	Search key for the record in the format required - must be unique	A search key allows you a fast method of finding a particular record. If you leave the search key empty, the system automatically creates a numeric number. The document sequence used for this fallback number is defined in the "Maintain Sequence" window with the name "DocumentNo_<TableName>", where TableName is the actual name of the table (e.g. C_Order).	C_BPartner.Value character varying(40) String
Name	Alphanumeric identifier of the entity	The name of an entity (record) is used as an default search option in addition to the search key. The name is up to 60 characters in length.	C_BPartner.Name character varying(120) String
Name 2	Additional Name		C_BPartner.Name2 character varying(60) String
Vendor	Indicates if this Business Partner is a Vendor	The Vendor checkbox indicates if this Business Partner is a Vendor. If it is selected, additional fields will display which further identify this vendor.	C_BPartner.IsVendor character(1) Yes-No
Employee	Indicates if this Business Partner is an employee	The Employee checkbox indicates if this Business Partner is an Employee. If it is selected, additional fields will display which further identify this employee.	C_BPartner.IsEmployee character(1) Yes-No
PO Payment Term	Payment rules for a purchase order	The PO Payment Term indicates the payment term that will be used when this purchase order becomes an invoice.	C_BPartner.PO_PaymentTerm_ID numeric(10) Table
Open Balance	Total Open Balance Amount in primary Accounting Currency	The Total Open Balance Amount is the calculated open item amount for Customer and Vendor activity. If the Balance is below zero, we owe the Business Partner. The amount is used for Credit Management. Invoices and Payment Allocations determine the Open Balance (i.e. not Orders or Payments).	C_BPartner.TotalOpenBalance numeric Amount

Tab: Report Line

Description: Time and Expense Report Line (not reimbursed)

Help: View and modify Time and Expense Report Lines. It lists expense items for the business partner on the expense header where the expense lines were not invoiced yet.

Fields

Name	Description	Help	Technical Data
Tenant	Tenant for this installation.	A Tenant is a company or a legal entity. You cannot share data between Tenants.	S_TimeExpenseLine.AD_Client_ID numeric(10) Table Direct
Organization	Organizational entity within tenant	An organization is a unit of your tenant or legal entity - examples are store, department. You can share data between organizations.	S_TimeExpenseLine.AD_Org_ID numeric(10) Table Direct
Business Partner	Identifies a Business Partner	A Business Partner is anyone with whom you transact. This can include Vendor, Customer, Employee or Salesperson	S_TimeExpenseLine.C_BPartner_ID numeric(10) Search
Expense Report	Time and Expense Report		S_TimeExpenseLine.S_TimeExpense_ID numeric(10) Search
Line No	Unique line for this document	Indicates the unique line for a document. It will also control the display order of the lines within a document.	S_TimeExpenseLine.Line numeric(10) Integer
Expense Date	Date of expense	Date of expense	S_TimeExpenseLine.DateExpense timestamp without time zone Date
Processed	The document has been processed	The Processed checkbox indicates that a document has been processed.	S_TimeExpenseLine.Processed character(1) Yes-No
Time Report	Line is a time report only (no expense)	The line contains only time information	S_TimeExpenseLine.IsTimeReport character(1) Yes-No
Invoice Line	Invoice Detail Line	The Invoice Line uniquely identifies a single line of an Invoice.	S_TimeExpenseLine.C_InvoiceLine_ID numeric(10) Search
Invoiced	Is this invoiced?	If selected, invoices are created	S_TimeExpenseLine.IsInvoiced character(1) Yes-No
Product	Product, Service, Item	Identifies an item which is either purchased or sold in this organization.	S_TimeExpenseLine.M_Product_ID numeric(10) Search
Resource Assignment	Resource Assignment		S_TimeExpenseLine.S_ResourceAssignment_ID numeric(10) Assignment
Quantity	Quantity	The Quantity indicates the number of a specific product or item for this document.	S_TimeExpenseLine.Qty numeric Quantity
UOM	Unit of Measure	The UOM defines a unique non monetary Unit of Measure	S_TimeExpenseLine.C_UOM_ID numeric(10) Table Direct
Quantity Reimbursed	The reimbursed quantity	The reimbursed quantity is derived from the entered quantity and can be overwritten when approving the expense report.	S_TimeExpenseLine.QtyReimbursed numeric Quantity
Expense Amount	Amount for this expense	Expense amount in currency	S_TimeExpenseLine.ExpenseAmt numeric Amount
Currency	The Currency for this record	Indicates the Currency to be used when processing or reporting on this record	S_TimeExpenseLine.C_Currency_ID numeric(10) Table Direct
Converted Amount	Converted Amount	The Converted Amount is the result of multiplying the Source Amount by the Conversion Rate for this target currency.	S_TimeExpenseLine.ConvertedAmt numeric Amount
Price Reimbursed	The reimbursed price (in currency of the employee's AP price list)	The reimbursed price is derived from the converted price and can be overwritten when approving the expense report.	S_TimeExpenseLine.PriceReimbursed numeric Costs+Prices
Time Type	Type of time recorded	Differentiate time types for reporting purposes (In parallel to Activities)	S_TimeExpenseLine.S_TimeType_ID numeric(10) Table Direct
Description	Optional short description of the record	A description is limited to 255 characters.	S_TimeExpenseLine.Description character varying(255) String
Note	Optional additional user defined information	The Note field allows for optional entry of user defined information regarding this record	S_TimeExpenseLine.Note character varying(255) Text
Campaign	Marketing Campaign	The Campaign defines a unique marketing program. Projects can be associated with a pre defined Marketing Campaign. You can then report based on a specific Campaign.	S_TimeExpenseLine.C_Campaign_ID numeric(10) Table Direct
Project	Financial Project	A Project allows you to track and control internal or external activities.	S_TimeExpenseLine.C_Project_ID numeric(10) Table Direct
Activity	Business Activity	Activities indicate tasks that are performed and used to utilize Activity based Costing	S_TimeExpenseLine.C_Activity_ID numeric(10) Table Direct
Project Phase	Phase of a Project		S_TimeExpenseLine.C_ProjectPhase_ID numeric(10) Table Direct
Project Task	Actual Project Task in a Phase	A Project Task in a Project Phase represents the actual work.	S_TimeExpenseLine.C_ProjectTask_ID numeric(10) Table Direct