Mail Template (Window ID-204)

⇐ Table of Contents

Window: Mail Template

Description: Maintain Mail Template

Help: Mail templates can contain variables of the user, business partner or a general object. The priority of parsing is User/Contact, Business Partner and then the underlying business object (like Request, Dunning, Workflow object).
So, @Name@ would resolve into the User name (if user is defined defined), then Business Partner name (if business partner is defined) and then the Name of the business object if it has a Name.
For Multi-Lingual systems, the template is translated based on the Business Partner's language selection.

Tab: Mail Template

Description: Maintain Mail Template

Help: A mail template can contain variables, e.g. @Name@. The variables are replaced based on the context. First, the the User is searched to find the variables. Additional objects are used for dunning (business partner, dunning entry), asset delivery (asset) and invoice print (business partner, invoice)

Fields

Name	Description	Help	Technical Data
Tenant	Tenant for this installation.	A Tenant is a company or a legal entity. You cannot share data between Tenants.	R_MailText.AD_Client_ID numeric(10) Table Direct
Organization	Organizational entity within tenant	An organization is a unit of your tenant or legal entity - examples are store, department. You can share data between organizations.	R_MailText.AD_Org_ID numeric(10) Table Direct
Name	Alphanumeric identifier of the entity	The name of an entity (record) is used as an default search option in addition to the search key. The name is up to 60 characters in length.	R_MailText.Name character varying(60) String
Active	The record is active in the system	There are two methods of making records unavailable in the system: One is to delete the record, the other is to de-activate the record. A de-activated record is not available for selection, but available for reports. There are two reasons for de-activating and not deleting records: (1) The system requires the record for audit purposes. (2) The record is referenced by other records. E.g., you cannot delete a Business Partner, if there are invoices for this partner record existing. You de-activate the Business Partner and prevent that this record is used for future entries.	R_MailText.IsActive character(1) Yes-No
Subject	Mail Header (Subject)	The subject of the mail message	R_MailText.MailHeader character varying(2000) String
Mail Text	Text used for Mail message	The Mail Text indicates the text used for mail messages.	R_MailText.MailText text Text
Mail Text 2	Optional second text part used for Mail message	The Mail Text indicates the text used for mail messages.	R_MailText.MailText2 character varying(2000) Text
Mail Text 3	Optional third text part used for Mail message	The Mail Text indicates the text used for mail messages.	R_MailText.MailText3 character varying(2000) Text
HTML	Text has HTML tags		R_MailText.IsHtml character(1) Yes-No

Tab: Translation

Description: Translation

Help:

Fields

Name	Description	Help	Technical Data
Tenant	Tenant for this installation.	A Tenant is a company or a legal entity. You cannot share data between Tenants.	R_MailText_Trl.AD_Client_ID numeric(10) Table Direct
Organization	Organizational entity within tenant	An organization is a unit of your tenant or legal entity - examples are store, department. You can share data between organizations.	R_MailText_Trl.AD_Org_ID numeric(10) Table Direct
Mail Template	Text templates for mailings	The Mail Template indicates the mail template for return messages. Mail text can include variables. The priority of parsing is User/Contact, Business Partner and then the underlying business object (like Request, Dunning, Workflow object). So, @Name@ would resolve into the User name (if user is defined defined), then Business Partner name (if business partner is defined) and then the Name of the business object if it has a Name. For Multi-Lingual systems, the template is translated based on the Business Partner's language selection.	R_MailText_Trl.R_MailText_ID numeric(10) Table Direct
Language	Language for this entity	The Language identifies the language to use for display and formatting	R_MailText_Trl.AD_Language character varying(6) Table
Name	Alphanumeric identifier of the entity	The name of an entity (record) is used as an default search option in addition to the search key. The name is up to 60 characters in length.	R_MailText_Trl.Name character varying(60) String
Active	The record is active in the system	There are two methods of making records unavailable in the system: One is to delete the record, the other is to de-activate the record. A de-activated record is not available for selection, but available for reports. There are two reasons for de-activating and not deleting records: (1) The system requires the record for audit purposes. (2) The record is referenced by other records. E.g., you cannot delete a Business Partner, if there are invoices for this partner record existing. You de-activate the Business Partner and prevent that this record is used for future entries.	R_MailText_Trl.IsActive character(1) Yes-No
Translated	This column is translated	The Translated checkbox indicates if this column is translated.	R_MailText_Trl.IsTranslated character(1) Yes-No
Subject	Mail Header (Subject)	The subject of the mail message	R_MailText_Trl.MailHeader character varying(2000) Text
Mail Text	Text used for Mail message	The Mail Text indicates the text used for mail messages.	R_MailText_Trl.MailText text Text
Mail Text 2	Optional second text part used for Mail message	The Mail Text indicates the text used for mail messages.	R_MailText_Trl.MailText2 character varying(2000) Text
Mail Text 3	Optional third text part used for Mail message	The Mail Text indicates the text used for mail messages.	R_MailText_Trl.MailText3 character varying(2000) Text

Tab: User Mail

Description: Mail sent to the user

Help:

Fields

Name	Description	Help	Technical Data
Tenant	Tenant for this installation.	A Tenant is a company or a legal entity. You cannot share data between Tenants.	AD_UserMail.AD_Client_ID numeric(10) Table Direct
Organization	Organizational entity within tenant	An organization is a unit of your tenant or legal entity - examples are store, department. You can share data between organizations.	AD_UserMail.AD_Org_ID numeric(10) Table Direct
Mail Template	Text templates for mailings	The Mail Template indicates the mail template for return messages. Mail text can include variables. The priority of parsing is User/Contact, Business Partner and then the underlying business object (like Request, Dunning, Workflow object). So, @Name@ would resolve into the User name (if user is defined defined), then Business Partner name (if business partner is defined) and then the Name of the business object if it has a Name. For Multi-Lingual systems, the template is translated based on the Business Partner's language selection.	AD_UserMail.R_MailText_ID numeric(10) Table Direct
User/Contact	User within the system - Internal or Business Partner Contact	The User identifies a unique user in the system. This could be an internal user or a business partner contact	AD_UserMail.AD_User_ID numeric(10) Search
Message ID	EMail Message ID	SMTP Message ID for tracking purposes	AD_UserMail.MessageID character varying(120) String
Delivery Confirmation	EMail Delivery confirmation		AD_UserMail.DeliveryConfirmation character varying(120) String
Delivered			AD_UserMail.IsDelivered character(1) List