Match Order and Invoice
Summary
The purpose of this page is to help you understand the matching relationships between a Purchase Order, Material Receipt and an Invoice (Vendor). There are two posting documents that represent matching.
Matched Purchase Order
A Matched Purchase Order record links Material Receipt window => Line subtab records to Purchase Order => Line subtab records.
The primary responsibilities of the Matched Purchase Order are:
- Updating the Purchase Order window => Line subtab => Quantity field details,
- Updating Product => Cost records for some Costing Methods
- Posting Purchase Price Variance (PPV) account balances
- Relieve commitment accounting balances created by the Purchase Order
Typical Use
A Matched Purchase Order record is typically created by the system upon Material Receipt => Document Action => Complete. This automatic record generation only occurs when the Material Receipt => Line subtab => Order field is populated.
Matched Purchase Orders records can be viewed in the following ways:
- Menu -> Requisition-to-Invoice -> Matched Purchase orders
- (Window) Purchase Order -> PO Line -> Matching
- (Window) Material Receipt -> Receipt Line -> Matched POs
- (Window) Invoice (Vendor) -> Invoice Line -> Matched POs
- Menu -> Matching PO-Receipt-Invoice
Manual Matching
When a Material Receipt window => Line subtab => OrderLine field is null/empty upon completion, the system is not capable of generating the Matched Purchase Order document. If a user wishes to manually create a Matched Purchase Order record, they can use the Matching PO-Receipt-Invoice form to create the matching record.
Match Invoice
A Matched Invoice record links Material Receipt window => Line subtab records with Invoice (Vendor) window => Line subtab records with Purchase Order => Line subtab records.
The primary responsibilities of the Matched Invoices records are
- Offsetting Not Invoiced Receipt (NIR) and Inventory Clearing (IC) account balances,
- Calculating and posting Invoice Price Variance (IPV) account balances
- Updating Product => Cost values.
Typical Use
A Matched Invoice record is typically created by the system upon Material Receipt => Document Action => Complete or upon Invoice (Vendor) => Document Action => Complete . This automatic record generation only occurs when:
- The Material Receipt => Line subtab => Orderline field is populated, or
- The Invoice (Vendor) => Line subtab => OrderLine field is populated
Manual Matching
When a Material Receipt window => Line subtab => OrderLine field is null/empty upon completion or when a Invoice (Vendor) window => Line subtab => OrderLine field is null/empty upon completion, the system is not capable of generating the Matched Invoice document. If a user wishes to manually create a Matched Invoice record, they can use the Matching PO-Receipt-Invoice form to create the matching record.
