Match Order and Invoice

From iDempiere en

Summary

The purpose of this page is to help you understand the matching relationships between a Purchase Order, Material Receipt and an Invoice (Vendor). There are two posting documents that represent matching.

Matched Purchase Order

A Matched Purchase Order record links Material Receipt window => Line subtab records to Purchase Order => Line subtab records.

The primary responsibilities of the Matched Purchase Order are:

  • Updating the Purchase Order window => Line subtab => Quantity field details,
  • Updating Product => Cost records for some Costing Methods
  • Posting Purchase Price Variance (PPV) account balances
  • Relieve commitment accounting balances created by the Purchase Order

Typical Use

A Matched Purchase Order record is typically created by the system upon Material Receipt => Document Action => Complete. This automatic record generation only occurs when the Material Receipt => Line subtab => Order field is populated.

Matched Purchase Orders records can be viewed in the following ways:

  • Menu -> Requisition-to-Invoice -> Matched Purchase orders
  • (Window) Purchase Order -> PO Line -> Matching
  • (Window) Material Receipt -> Receipt Line -> Matched POs
  • (Window) Invoice (Vendor) -> Invoice Line -> Matched POs
  • Menu -> Matching PO-Receipt-Invoice

Manual Matching

When a Material Receipt window => Line subtab => OrderLine field is null/empty upon completion, the system is not capable of generating the Matched Purchase Order document. If a user wishes to manually create a Matched Purchase Order record, they can use the Matching PO-Receipt-Invoice form to create the matching record.

Match Invoice

A Matched Invoice record links Material Receipt window => Line subtab records with Invoice (Vendor) window => Line subtab records with Purchase Order => Line subtab records.

The primary responsibilities of the Matched Invoices records are

  • Offsetting Not Invoiced Receipt (NIR) and Inventory Clearing (IC) account balances,
  • Calculating and posting Invoice Price Variance (IPV) account balances
  • Updating Product => Cost values.

Typical Use

A Matched Invoice record is typically created by the system upon Material Receipt => Document Action => Complete or upon Invoice (Vendor) => Document Action => Complete . This automatic record generation only occurs when:

  • The Material Receipt => Line subtab => Orderline field is populated, or
  • The Invoice (Vendor) => Line subtab => OrderLine field is populated

Manual Matching

When a Material Receipt window => Line subtab => OrderLine field is null/empty upon completion or when a Invoice (Vendor) window => Line subtab => OrderLine field is null/empty upon completion, the system is not capable of generating the Matched Invoice document. If a user wishes to manually create a Matched Invoice record, they can use the Matching PO-Receipt-Invoice form to create the matching record.

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