Payment (Window ID-195)

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Table of Contents

Window: Payment

Description: Process Payments and Receipts

Help: The Process Payments Window allows you to enter payments and reaipts for invoices. If the payment is for a single invoice then it can be processed here. If it is for multiple invoices or is a partial payment then it should be processed in the Payment Allocation Window.

Tab: Payment

Description: Payment or Receipt

Help: Enter payment or receipt for a Business Partner. If it is for a single invoice it can be allocated directly to that invoice using this screen. You can also apply over/under payments:
You have an over-payment, if you received more money than due for a single invoice. Instead of writing the difference off (i.e. would be a gain), you can leave the amount unallocated and use it for later invoices or credit memos. Please note that the Amount is the payment amount, so you need to enter the over-payment as a negative amount.
You can also receive a partial payment (under-payment). If you decide not to write off the remaining invoice amount, enter the under-payment as a positive amount.
Note that printed payments are archived in Payment Selection (Prepared Payment).
For Posting, the bank account organization is used, if it is not a charge.

Payment - Payment - Window (iDempiere 1.0.0).png

Fields
Name Description Help Technical Data
Client Client/Tenant for this installation. A Client is a company or a legal entity. You cannot share data between Clients. Tenant is a synonym for Client. C_Payment.AD_Client_ID
numeric(10)
Table Direct
Organization Organizational entity within client An organization is a unit of your client or legal entity - examples are store, department. You can share data between organizations. C_Payment.AD_Org_ID
numeric(10)
Table Direct
Document No Document sequence number of the document The document number is usually automatically generated by the system and determined by the document type of the document. If the document is not saved, the preliminary number is displayed in "<>".

If the document type of your document has no automatic document sequence defined, the field is empty if you create a new document. This is for documents which usually have an external number (like vendor invoice). If you leave the field empty, the system will generate a document number for you. The document sequence used for this fallback number is defined in the "Maintain Sequence" window with the name "DocumentNo_<TableName>", where TableName is the actual name of the table (e.g. C_Order).

C_Payment.DocumentNo
character varying(30)
String
Bank Account Account at the Bank The Bank Account identifies an account at this Bank. C_Payment.C_BankAccount_ID
numeric(10)
Table Direct
Document Type Document type or rules The Document Type determines document sequence and processing rules C_Payment.C_DocType_ID
numeric(10)
Table Direct
Receipt This is a sales transaction (receipt) C_Payment.IsReceipt
character(1)
Yes-No
Transaction Date Transaction Date The Transaction Date indicates the date of the transaction. C_Payment.DateTrx
timestamp without time zone
Date
Account Date Accounting Date The Accounting Date indicates the date to be used on the General Ledger account entries generated from this document. It is also used for any currency conversion. C_Payment.DateAcct
timestamp without time zone
Date
Description Optional short description of the record A description is limited to 255 characters. C_Payment.Description
character varying(255)
String
Business Partner Identifies a Business Partner A Business Partner is anyone with whom you transact. This can include Vendor, Customer, Employee or Salesperson C_Payment.C_BPartner_ID
numeric(10)
Search
Invoice Invoice Identifier The Invoice Document. C_Payment.C_Invoice_ID
numeric(10)
Search
Order Order The Order is a control document. The Order is complete when the quantity ordered is the same as the quantity shipped and invoiced. When you close an order, unshipped (backordered) quantities are cancelled. C_Payment.C_Order_ID
numeric(10)
Search
Project Financial Project A Project allows you to track and control internal or external activities. C_Payment.C_Project_ID
numeric(10)
Table Direct
Charge Additional document charges The Charge indicates a type of Charge (Handling, Shipping, Restocking) C_Payment.C_Charge_ID
numeric(10)
Table Direct
Prepayment The Payment/Receipt is a Prepayment Payments not allocated to an invoice with a charge are posted to Unallocated Payments. When setting this flag, the payment is posted to the Customer or Vendor Prepayment account. C_Payment.IsPrepayment
character(1)
Yes-No
Activity Business Activity Activities indicate tasks that are performed and used to utilize Activity based Costing C_Payment.C_Activity_ID
numeric(10)
Table Direct
Campaign Marketing Campaign The Campaign defines a unique marketing program. Projects can be associated with a pre defined Marketing Campaign. You can then report based on a specific Campaign. C_Payment.C_Campaign_ID
numeric(10)
Table Direct
Trx Organization Performing or initiating organization The organization which performs or initiates this transaction (for another organization). The owning Organization may not be the transaction organization in a service bureau environment, with centralized services, and inter-organization transactions. C_Payment.AD_OrgTrx_ID
numeric(10)
Table
User Element List 1 User defined list element #1 The user defined element displays the optional elements that have been defined for this account combination. C_Payment.User1_ID
numeric(10)
Search
User Element List 2 User defined list element #2 The user defined element displays the optional elements that have been defined for this account combination. C_Payment.User2_ID
numeric(10)
Search
Payment amount Amount being paid Indicates the amount this payment is for. The payment amount can be for single or multiple invoices or a partial payment for an invoice. C_Payment.PayAmt
numeric
Amount
Currency The Currency for this record Indicates the Currency to be used when processing or reporting on this record C_Payment.C_Currency_ID
numeric(10)
Table Direct
Currency Type Currency Conversion Rate Type The Currency Conversion Rate Type lets you define different type of rates, e.g. Spot, Corporate and/or Sell/Buy rates. C_Payment.C_ConversionType_ID
numeric(10)
Table Direct
Override Currency Conversion Rate Override Currency Conversion Rate C_Payment.IsOverrideCurrencyRate
character(1)
Yes-No
Rate Currency Conversion Rate The Currency Conversion Rate indicates the rate to use when converting the source currency to the accounting currency C_Payment.CurrencyRate
numeric
Number
Converted Amount Converted Amount The Converted Amount is the result of multiplying the Source Amount by the Conversion Rate for this target currency. C_Payment.ConvertedAmt
numeric
Amount
Discount Amount Calculated amount of discount The Discount Amount indicates the discount amount for a document or line. C_Payment.DiscountAmt
numeric
Amount
Write-off Amount Amount to write-off The Write Off Amount indicates the amount to be written off as uncollectible. C_Payment.WriteOffAmt
numeric
Amount
Over/Under Payment Over-Payment (unallocated) or Under-Payment (partial payment) Overpayments (negative) are unallocated amounts and allow you to receive money for more than the particular invoice.

Underpayments (positive) is a partial payment for the invoice. You do not write off the unpaid amount.

C_Payment.IsOverUnderPayment
character(1)
Yes-No
Over/Under Payment Over-Payment (unallocated) or Under-Payment (partial payment) Amount Overpayments (negative) are unallocated amounts and allow you to receive money for more than the particular invoice.

Underpayments (positive) is a partial payment for the invoice. You do not write off the unpaid amount.

C_Payment.OverUnderAmt
numeric
Amount
Tender type Method of Payment The Tender Type indicates the method of payment (ACH or Direct Deposit, Credit Card, Check, Direct Debit) C_Payment.TenderType
character(1)
List
POS Tender Type C_Payment.C_POSTenderType_ID
numeric(10)
Table Direct
Online Access Can be accessed online The Online Access check box indicates if the application can be accessed via the web. C_Payment.IsOnline
character(1)
Yes-No
Routing No Bank Routing Number The Bank Routing Number (ABA Number) identifies a legal Bank. It is used in routing checks and electronic transactions. C_Payment.RoutingNo
character varying(20)
String
Account No Account Number The Account Number indicates the Number assigned to this bank account. C_Payment.AccountNo
character varying(20)
String
IBAN International Bank Account Number If your bank provides an International Bank Account Number, enter it here

Details ISO 13616 and http://www.ecbs.org. The account number has the maximum length of 22 characters (without spaces). The IBAN is often printed with a apace after 4 characters. Do not enter the spaces in iDempiere.

C_Payment.IBAN
character varying(40)
String
Swift code Swift Code or BIC The Swift Code (Society of Worldwide Interbank Financial Telecommunications) or BIC (Bank Identifier Code) is an identifier of a Bank. The first 4 characters are the bank code, followed by the 2 character country code, the two character location code and optional 3 character branch code. For details see http://www.swift.com/biconline/index.cfm C_Payment.SwiftCode
character varying(20)
String
Check No Check Number The Check Number indicates the number on the check. C_Payment.CheckNo
character varying(20)
String
Micr Combination of routing no, account and check no The Micr number is the combination of the bank routing number, account number and check number C_Payment.Micr
character varying(20)
String
Credit Card Credit Card (Visa, MC, AmEx) The Credit Card drop down list box is used for selecting the type of Credit Card presented for payment. C_Payment.CreditCardType
character(1)
List
Transaction Type Type of credit card transaction The Transaction Type indicates the type of transaction to be submitted to the Credit Card Company. C_Payment.TrxType
character(1)
List
Number Credit Card Number The Credit Card number indicates the number on the credit card, without blanks or spaces. C_Payment.CreditCardNumber
character varying(20)
String
Verification Code Credit Card Verification code on credit card The Credit Card Verification indicates the verification code on the credit card (AMEX 4 digits on front; MC,Visa 3 digits back) C_Payment.CreditCardVV
character varying(4)
String
Exp. Month Expiry Month The Expiry Month indicates the expiry month for this credit card. C_Payment.CreditCardExpMM
numeric(10)
Integer
Exp. Year Expiry Year The Expiry Year indicates the expiry year for this credit card. C_Payment.CreditCardExpYY
numeric(10)
Integer
Account Name Name on Credit Card or Account holder The Name of the Credit Card or Account holder. C_Payment.A_Name
character varying(60)
String
Account Street Street address of the Credit Card or Account holder The Street Address of the Credit Card or Account holder. C_Payment.A_Street
character varying(60)
String
Account City City or the Credit Card or Account Holder The Account City indicates the City of the Credit Card or Account holder C_Payment.A_City
character varying(60)
String
Account Zip/Postal Zip Code of the Credit Card or Account Holder The Zip Code of the Credit Card or Account Holder. C_Payment.A_Zip
character varying(20)
String
Account State State of the Credit Card or Account holder The State of the Credit Card or Account holder C_Payment.A_State
character varying(40)
String
Account Country Country Account Country Name C_Payment.A_Country
character varying(40)
String
Driver License Payment Identification - Driver License The Driver's License being used as identification. C_Payment.A_Ident_DL
character varying(20)
String
Social Security No Payment Identification - Social Security No The Social Security number being used as identification. C_Payment.A_Ident_SSN
character varying(20)
String
Account EMail Email Address The EMail Address indicates the EMail address off the Credit Card or Account holder. C_Payment.A_EMail
character varying(60)
String
Tax Amount Tax Amount for Credit Card transaction The Tax Amount displays the total tax amount. The tax amount is only used for credit card processing. C_Payment.TaxAmt
numeric
Amount
PO Number Purchase Order Number The PO Number indicates the number assigned to a purchase order C_Payment.PONum
character varying(60)
String
Voice authorization code Voice Authorization Code from credit card company The Voice Authorization Code indicates the code received from the Credit Card Company. C_Payment.VoiceAuthCode
character varying(20)
String
Original Transaction ID Original Transaction ID The Original Transaction ID is used for reversing transactions and indicates the transaction that has been reversed. C_Payment.Orig_TrxID
character varying(20)
String
Online Process C_Payment.OProcessing
character(1)
Button
Approved Indicates if this document requires approval The Approved checkbox indicates if this document requires approval before it can be processed. C_Payment.IsApproved
character(1)
Yes-No
Result Result of transmission The Response Result indicates the result of the transmission to the Credit Card Company. C_Payment.R_Result
character varying(20)
String
Response Message Response message The Response Message indicates the message returned from the Credit Card Company as the result of a transmission C_Payment.R_RespMsg
character varying(60)
String
Voided C_Payment.IsVoided
character(1)
Yes-No
Void Message C_Payment.R_VoidMsg
character varying(255)
Text
Reference Payment reference The Payment Reference indicates the reference returned from the Credit Card Company for a payment C_Payment.R_PnRef
character varying(20)
String
Authorization Code Authorization Code returned The Authorization Code indicates the code returned from the electronic transmission. C_Payment.R_AuthCode
character varying(20)
String
Zip verified The Zip Code has been verified The Zip Verified indicates if the zip code has been verified by the Credit Card Company. C_Payment.R_AvsZip
character(1)
List
Address verified This address has been verified The Address Verified indicates if the address has been verified by the Credit Card Company. C_Payment.R_AvsAddr
character(1)
List
Payment Processor Payment processor for electronic payments The Payment Processor indicates the processor to be used for electronic payments C_Payment.C_PaymentProcessor_ID
numeric(10)
Table Direct
Customer Payment Profile ID C_Payment.CustomerPaymentProfileID
character varying(60)
String
Customer Profile ID C_Payment.CustomerProfileID
character varying(60)
String
Customer Address ID C_Payment.CustomerAddressID
character varying(60)
String
Document Status The current status of the document The Document Status indicates the status of a document at this time. If you want to change the document status, use the Document Action field C_Payment.DocStatus
character(2)
List
Process Payment C_Payment.DocAction
character(2)
Button
Self-Service This is a Self-Service entry or this entry can be changed via Self-Service Self-Service allows users to enter data or update their data. The flag indicates, that this record was entered or created via Self-Service or that the user can change it via the Self-Service functionality. C_Payment.IsSelfService
character(1)
Yes-No
Posted Posting status The Posted field indicates the status of the Generation of General Ledger Accounting Lines C_Payment.Posted
character(1)
Button
Allocated Indicates if the payment has been allocated The Allocated checkbox indicates if a payment has been allocated or associated with an invoice or invoices. C_Payment.IsAllocated
character(1)
Yes-No
Reconciled Payment is reconciled with bank statement C_Payment.IsReconciled
character(1)
Yes-No

Tab: Allocate

Description: Allocate Payments to Invoices

Help: You can directly allocate payments to invoices with the same currency when creating the Payment. Note that you can over- or under-allocate the payment. When processing the payment, the allocation is created. The Organization is set to the invoice organization

Payment - Allocate - Window (iDempiere 1.0.0).png

Fields
Name Description Help Technical Data
Client Client/Tenant for this installation. A Client is a company or a legal entity. You cannot share data between Clients. Tenant is a synonym for Client. C_PaymentAllocate.AD_Client_ID
numeric(10)
Table Direct
Organization Organizational entity within client An organization is a unit of your client or legal entity - examples are store, department. You can share data between organizations. C_PaymentAllocate.AD_Org_ID
numeric(10)
Table Direct
Payment Payment identifier The Payment is a unique identifier of this payment. C_PaymentAllocate.C_Payment_ID
numeric(10)
Search
Active The record is active in the system There are two methods of making records unavailable in the system: One is to delete the record, the other is to de-activate the record. A de-activated record is not available for selection, but available for reports.

There are two reasons for de-activating and not deleting records: (1) The system requires the record for audit purposes. (2) The record is referenced by other records. E.g., you cannot delete a Business Partner, if there are invoices for this partner record existing. You de-activate the Business Partner and prevent that this record is used for future entries.

C_PaymentAllocate.IsActive
character(1)
Yes-No
Invoice Invoice Identifier The Invoice Document. C_PaymentAllocate.C_Invoice_ID
numeric(10)
Search
Invoice Amt C_PaymentAllocate.InvoiceAmt
numeric
Amount
Amount Amount in a defined currency The Amount indicates the amount for this document line. C_PaymentAllocate.Amount
numeric
Amount
Discount Amount Calculated amount of discount The Discount Amount indicates the discount amount for a document or line. C_PaymentAllocate.DiscountAmt
numeric
Amount
Write-off Amount Amount to write-off The Write Off Amount indicates the amount to be written off as uncollectible. C_PaymentAllocate.WriteOffAmt
numeric
Amount
Over/Under Payment Over-Payment (unallocated) or Under-Payment (partial payment) Amount Overpayments (negative) are unallocated amounts and allow you to receive money for more than the particular invoice.

Underpayments (positive) is a partial payment for the invoice. You do not write off the unpaid amount.

C_PaymentAllocate.OverUnderAmt
numeric
Amount
Allocation Line Allocation Line Allocation of Cash/Payment to Invoice C_PaymentAllocate.C_AllocationLine_ID
numeric(10)
Table Direct

Tab: Allocations

Description: Display Allocation of the Payment/Receipt to Invoices

Help:

Payment - Allocations - Window (iDempiere 1.0.0).png

Fields
Name Description Help Technical Data
Client Client/Tenant for this installation. A Client is a company or a legal entity. You cannot share data between Clients. Tenant is a synonym for Client. C_AllocationLine.AD_Client_ID
numeric(10)
Table Direct
Organization Organizational entity within client An organization is a unit of your client or legal entity - examples are store, department. You can share data between organizations. C_AllocationLine.AD_Org_ID
numeric(10)
Table Direct
Payment Payment identifier The Payment is a unique identifier of this payment. C_AllocationLine.C_Payment_ID
numeric(10)
Search
Allocation Payment allocation C_AllocationLine.C_AllocationHdr_ID
numeric(10)
Search
Transaction Date Transaction Date The Transaction Date indicates the date of the transaction. C_AllocationLine.DateTrx
timestamp without time zone
Date
Invoice Invoice Identifier The Invoice Document. C_AllocationLine.C_Invoice_ID
numeric(10)
Search
Order Order The Order is a control document. The Order is complete when the quantity ordered is the same as the quantity shipped and invoiced. When you close an order, unshipped (backordered) quantities are cancelled. C_AllocationLine.C_Order_ID
numeric(10)
Search
Amount Amount in a defined currency The Amount indicates the amount for this document line. C_AllocationLine.Amount
numeric
Amount
Discount Amount Calculated amount of discount The Discount Amount indicates the discount amount for a document or line. C_AllocationLine.DiscountAmt
numeric
Amount
Write-off Amount Amount to write-off The Write Off Amount indicates the amount to be written off as uncollectible. C_AllocationLine.WriteOffAmt
numeric
Amount
Over/Under Payment Over-Payment (unallocated) or Under-Payment (partial payment) Amount Overpayments (negative) are unallocated amounts and allow you to receive money for more than the particular invoice.

Underpayments (positive) is a partial payment for the invoice. You do not write off the unpaid amount.

C_AllocationLine.OverUnderAmt
numeric
Amount


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